Who provides all the equipment for an event?

What to wear to an event

The visible elements are the advertising spaces: Banden along the pitch, banners and flags, roll-ups in the entrance area, and backdrops for interviews and photos. In addition, there is large-format printing for both indoor and outdoor use — ranging from window lettering to large-scale tarpaulins.

The second part is what people wear: crew and volunteer T-shirts that allow visitors to see straight away who can provide information. Combined with promotional material and merchandise, this creates a consistent look.

There are virtually no limits on formats — whatever you need can usually be produced.

Plan for lead times realistically

The critical stage is rarely production, but rather approval. Once the material is ready for printing, the process gets underway — the weeks leading up to that are taken up with design, negotiations with sponsors and rounds of proofreading.

As a rule of thumb, you should allow for a few weeks from the date of approval; for a complete set-up including textiles, allow a little longer, as finishing and delivery times will need to be factored in.

The biggest time-waster at events is sponsors who confirm their participation late. If you plan the advertising space in such a way that individual elements can be added later, you won’t lose any time as a result.

What you should clarify beforehand

How long should the material last — just for this occasion, or for several seasons? The choice of material depends on this; a reusable banner is constructed differently from a single-use one.

Is it printed indoors or outdoors? Outdoor material has to withstand wind and weather and is therefore manufactured differently — hemmed, eyelet-fitted and reinforced.

And finally: Who’s going to set it up? We’ll take care of some of the set-up and dismantling; it’s best to sort this out early on so that you don’t have to organise it yourself at short notice.

Buying rather than renting

We deliberately do not stock items for hire — all items are purchased and then become your property.

For recurring events, this is usually the better option anyway: if you design your materials to be neutral – that is, without a specific year – you can use them across several editions. Only the elements featuring changing sponsors or dates need to be produced anew.